Privacy Policy

Keeping your information safe and private is incredibly important to us at Roots.  Roots is nothing without the wonderful people who make up the community, so your comfort and confidence are things we value very highly.  We are happy to share with you the ways that we are doing that with your personal data.

References to “we”, “us”, or “our” in this Privacy Policy are references to Roots: Globalscope Edinburgh, a registered Scottish Charitable Incorporated Organisation SC044374.

 

Data we collect

We collect your personal information when you opt to receive information about what’s on at Roots, get involved in the community, or participate in certain events.  This information may include your name, email address, physical address, phone number, Facebook name, and Instagram handle.

We use a third-party provider, MailChimp, to deliver our weekly “What’s on” email.  For more information, please see MailChimp’s privacy policy.  You can unsubscribe from these emails at any time by clicking the unsubscribe link at the bottom of the emails or by emailing whatson@rootsedinburgh.org.uk directly.

Because we are committed to safeguarding everyone who is a part of Roots, we also act in accordance with laws and best practices in regards to first aid and caring for mental health related situations.  That means that when necessary, additional information may be recorded in a written document detailing an incident and the response.  First aid records are kept in a designated book in a locked cabinet in the Roots office and mental health first aid documents are kept in a locked box accessible only to the designated safeguarder and the Team Leader.

 

How we use the information

Your personal information will be used to contact you in the ways that you have consented to be contacted such as weekly emails or with information regarding a specific event.  We may also use contact details to invite you to additional events or activities with the Roots community as a whole, in smaller groups, or as individuals from the Roots team.

We will never distribute your information to any other party or organisation without your knowledge or consent.  Roots sends updates and other mailings to financial supporters of the charity, but your personal data will not be included without your permission.

 

Accessing your personal information

If for any reason, you would like us to show you, correct, update, or delete the personal information that we have.  Email us at info@rootsedinburgh.org.uk.

 

Finally…

This privacy policy will be reviewed and updated from time to time, so please check it periodically.